One of the most frequently asked questions to our club is a request for vehicles for weddings and formals. Most of the vehicles in our club are registered under the Special Interest Vehicle Scheme and below is an extract from the guidelines for this scheme, regarding these vehicles being used for ceremonial purposes:
"ceremonial purposes (weddings, formals) involving immediate family members provided this is not done for fee or reward. Immediate family means parents, grandparents, sons, daughters, grandchildren but not extended family relationships such as nephews and nieces"
So I hope this helps you understand why we are unable to meet your requests.
There is provision for an organised run for a formal. The guidelines that we must follow if we do this are below. As you can appreciate, it must be organised well in advance of the formal.
Extract from QHMC BULLETIN 5 of 2013 (30th April 2013)
"To: QHMC Affiliated Clubs
Subject: SIV Support to Schools, Charities and the Community – policy guidance
INTERPRETATION AND CLARIFICATION OF EXISTING GUIDELINES
3. QHMC consulted DTMR last week at its quarterly liaison meeting and came away with an agreed interpretation as explained below relating to SIV Support to Schools, Charities and the Community – non relative (does not alter the existing SIV guideline in relation to ceremonies for immediate family).
4. The overarching requirements for an event for non-relatives are that the event is to be conducted as an official club event, have an educational value, a charitable endeavour and be within the spirit of the SIV guidelines.
Clubs and members must also abide by the following detailed guidelines:
(i) Event must be recorded and promoted through the car club newsletter,
(ii) No direct payment to the SIVS vehicle owner is permitted (donations may be made to a charity nominated in the event flyer, newsletter listing),
(iii) Event must commence from a common point; no door to door service,
(iv) Event must terminate at a common point, e.g. at the venue,
(v) Display vehicles at the termination point, and
(vi) Charity collection at the car display or termination point (charity must be a recognised charity; and event coordinator or designated person must have authorisation from the relevant charity to act as a fundraiser at this event)."
"ceremonial purposes (weddings, formals) involving immediate family members provided this is not done for fee or reward. Immediate family means parents, grandparents, sons, daughters, grandchildren but not extended family relationships such as nephews and nieces"
So I hope this helps you understand why we are unable to meet your requests.
There is provision for an organised run for a formal. The guidelines that we must follow if we do this are below. As you can appreciate, it must be organised well in advance of the formal.
Extract from QHMC BULLETIN 5 of 2013 (30th April 2013)
"To: QHMC Affiliated Clubs
Subject: SIV Support to Schools, Charities and the Community – policy guidance
INTERPRETATION AND CLARIFICATION OF EXISTING GUIDELINES
3. QHMC consulted DTMR last week at its quarterly liaison meeting and came away with an agreed interpretation as explained below relating to SIV Support to Schools, Charities and the Community – non relative (does not alter the existing SIV guideline in relation to ceremonies for immediate family).
4. The overarching requirements for an event for non-relatives are that the event is to be conducted as an official club event, have an educational value, a charitable endeavour and be within the spirit of the SIV guidelines.
Clubs and members must also abide by the following detailed guidelines:
(i) Event must be recorded and promoted through the car club newsletter,
(ii) No direct payment to the SIVS vehicle owner is permitted (donations may be made to a charity nominated in the event flyer, newsletter listing),
(iii) Event must commence from a common point; no door to door service,
(iv) Event must terminate at a common point, e.g. at the venue,
(v) Display vehicles at the termination point, and
(vi) Charity collection at the car display or termination point (charity must be a recognised charity; and event coordinator or designated person must have authorisation from the relevant charity to act as a fundraiser at this event)."